Lawyer Seeks a Personal Assistant

Lawyer

Seeks a Personal Assistant

New York, NY

Lawyer seeks a part-time personal assistant with Japanese fluency, organizational skills, flexible schedule, and interest in art & entertainment.

Requirements:

  • Fluency in Japanese and English

  • Proven experience as a Personal Assistant or Executive Assistant, preferably in a law firm setting

  • Familiarity with Clio, databases, and tracking systems

  • Familiarity with CLE requirements for the NY and FL Bar Associations

  • Strong organizational skills and attention to detail

  • Ability to work independently and prioritize tasks effectively

  • Excellent written and verbal communication skills
    Proficiency in Google Suite and Microsoft Office

  • High level of discretion and confidentiality

  • Flexible and adaptable to changing priorities and tasks

  • Ability to multitask and manage time effectively

  • Problem-solving and decision-making skills


Responsibilities:

  • Manage the Partner's schedule, including coordinating meetings and travel arrangements

  • Prepare documents for meetings

  • Answer phone calls, collect messages, and communicate with clients and third parties regarding meetings, billing, and deadlines

  • Monitor invoices and automatic payments for bills, ensuring accuracy of payments

  • Track deadlines for letters, contracts, and legal documents

  • Maintain and update databases and tracking systems to ensure accurate and up-to-date records

  • Handle engagement letters with prospective clients

  • Maintain the office by purchasing supplies and mailing business letters/parcels

  • Track CLE requirements for the NY and FL Bar Associations

  • Manage the Partner's interns and communicate with them regarding details and technical issues

  • Assist in preparing the Partner for trials and meetings

  • Provide administrative support

  • Assist with personal tasks such as dry cleaning, closet management, framing art, managing client gifts, shopping, party planning and servicing, and light cleaning when needed

  • Collaborate with other team members to ensure smooth operations of the firm


Notes:

  • This part-time position offers a flexible schedule, but the candidate must be available to work in-person at our New York City on specific days agreed upon in advance

  • We offer a competitive hourly wage commensurate with experience

  • This is a hybrid in-person and remote position; the in-person component is non-negotiable

  • The successful candidate must pass a background check and provide professional references

  • Opportunities for professional development and advancement within the firm

Jorge Del Pinal