Pepper Seeks a Production Coordinator

Pepper

Seeks a Production Coordinator

Los Angeles, CA

Pepper seeks an energetic and hands on production coordinator who is no stranger to set life and loves a challenge. You do your best work in unconventional scenario and do not shy away from seemingly insurmountable tasks. You pride yourself on getting the job done with grace, guts, and a good laugh. You have a get-up-at-dawn and “LFG” attitude, and your positivity is infectious. You are extremely detail oriented, and hands on. You have a team mentality and can swiftly switch from supportive to leadership roles. Our production division provides seamless, impeccably organized, stylish and fun set experiences for a variety of projects from small to large, motion and stills. No two days are the same, but if that idea excites you, then this job is for you!


Who You Are

  • You are hyper organized and able to “herd cats” - overseeing task and time management for multiple teams at once

  • You are always on time, if not ten minutes early

  • You are prepared for anything and always have a backup plan

  • You thrive under pressure and are able to come up with quick solutions on the fly

  • You are able to manage multiple personalities and direct teams to work together efficiently and seamlessly

  • You are a Drive wizard who can keep track of multiple project facets and understand how they work cross functionally

  • You are a fast and efficient communicator both written and in person

  • You have strong leadership skills and know how to keep teams rallied, motivated and positive

  • You like to get your hands dirty, no job is beneath you

  • You are creative and collaborative and will always be the first to step up to the plate

  • You are a round-the-clock type who is passionate about getting the job done and giving it your all


Key duties

Keeping a holistic understanding of all of our production projects, you will be introduced to work streams and communications from the bidding stage and into post. Duties include but are not limited to:

Production Support

  • Organize team-wide kickoff meetings and internal huddles to keep everyone informed

  • Create and lead projects and production folders on Drive

  • Create and manage detailed project timelines to ensure delivery of project milestones

  • Coordinate internal resources and third parties/vendors for the flawless execution of multiple projects at once

  • Take notes during meetings and distribute them

  • Pick up on information sent from email and add to project management docs, Calendars and work sheets

  • Keep the shared drive and production related docs orderly and up to date

  • Call Sheets

  • Crew Booking / Payroll

  • Manage gear requests from crew and quotes / paperwork from vendor

  • Facilitate pickup, trucking and other gear logistics

  • Locations & Production Planning

  • Support in permit applications and production planning as it relates to location

  • Manage parking / arrivals


Hospitality

  • Coordinate and schedule business travel including Agency / Client / Talent as needed

  • Communications around travel and hospitality

  • Setup for IRL pre-pro meetings and fittings

  • Travel decks

  • Merch / pepper presence on set

  • Manage food needs of the crew and creative members of the production

  • Coordinate transportation to set as needed


Admin / Ops

  • Expense reports

  • Wrapbook / Payroll setup

  • Invoice and Vendors - paperwork management

  • Update vendor payment tracker

  • Send all production related expenses for bookkeeping

  • Insurance - anticipate COI requests, create or step in to request custom to broker as needed and facilitate delivering to vendor or client, submit paperwork and file

  • Product tracking / inventory / returns

  • Kits management

Apply Now
Jorge Del Pinal