Selkie Seeks an Office Manager & Executive Support

Selkie

Seeks an Office Manager & Executive Support

Los Angeles, CA

About Selkie

Selkie is a luxury fashion brand founded on fantasy, femininity, and the art of escape. Known for ethereal silhouettes, cinematic storytelling, and unapologetic maximalism, we build worlds around every collection we release. Each launch is treated like a moment — editorial, emotional, and intentional.


Role Overview

The Office Manager & Executive Support role is a highly trusted, detail-driven position responsible for ensuring seamless daily office operations while providing dedicated executive support to the Creative Director. This role acts as a central connective force across teams, vendors, and leadership—balancing operational rigor with discretion, adaptability, and proactive problem-solving.


Office Operations & Compliance

  • Open and close the office daily; manage access, security, and general readiness

  • Oversee janitorial services, cyc wall maintenance, water service, and office vendors

  • Maintain compliance with fire, health, and safety regulations

  • Organize and maintain compliance documentation for inspections and audits

  • Ensure the office environment is clean, organized, stocked, and operational at all times


Event & Meeting Coordination

  • Support fittings, merchandising meetings, and photoshoots with catering and logistics

  • Manage setup and breakdown for meetings, internal events, and special activations

  • Coordinate VIP courier services and time-sensitive deliveries

  • Support sample sales and event-day execution logistics


Executive & Personal Support (Creative Director)

  • Serve as day-to-day executive assistant to the Creative Director

  • Manage complex calendars, scheduling, and shifting priorities

  • Coordinate errands, deliveries, and special orders

  • Draft, proof, and organize communications, agendas, notes, and recaps

  • Arrange travel and manage changes in real time

  • Track gifts, thank-yous, and VIP RSVPs

  • Manage reimbursements and ensure accurate expense coding

  • Build micro-timelines and coordinate vendors for projects, shoots, and shows


Finance & Administration

  • Track office budgets and expenses

  • Submit expense reports and process vendor invoices

  • Ensure financial documentation is accurate and submitted on time


Cross-Departmental Liaison

  • Act as a bridge between Design, Production, E-Commerce, and Office Operations

  • Proactively anticipate needs and remove blockers for the Creative Director

  • Maintain a running list of open action items and ensure follow-through to completion


Key Skills & Attributes

  • Exceptionally organized and detail-oriented

  • Strong written and verbal communication skills

  • Professional, polished, and discreet

  • Able to multitask effectively in a fast-paced environment

  • Maintains confidentiality and executive poise

  • Strong problem-solving skills with consistent follow-through


Email your resume with Subject line "EXEC ASSIST | NAME" to kirsten@selkiecollection.com

Get In Touch
Jorge Del Pinal