PT Executive Assistant needed for a multi-hyphenate BIPOC female digital entrepreneur.

Female CEO seeks Part-Time Executive Assistant

Remote — Anywhere

As of 10/2/2020: We’ve filled this position, thank you for your interest!

Busy multi-hyphenate digital entrepreneur in the creative industry, seeks a personal assistant to help organize and manage daily personal and administrative tasks. The most successful person in this role is someone who enjoys being of service, being a right-hand person who loves research, clarity, and trouble-shooting as well as working with others as necessary to make sure each day goes smoothly. 

While the work environment is positive and has an overall fun vibe without any BS and drama, it’s important to note that the Founder is very systems-oriented, resourceful, and fast. You’ll need to keep up!

The candidate must be resourceful, extremely reliable, self-sufficient, have the ability to anticipate and prepare for the next step, is motivated, ambitious, assertive, enthusiastic, positive, confident, and keeps personal lives separate from the job.

Job Responsibilities (include but are not limited to):

  • Keep up with the day-to-day correspondence between employees, partners, clients, etc.

  • Schedule and oversee Google calendar: booking personal appointments such as doctor appointments; making reservations; setting up meetings

  • Pay bills and process employee payroll and independent contractor payments

  • Reconcile Quickbooks accounts 

  • Create and send client invoices

  • Manage different projects as needed and carry out all necessary research and follow through on personal tasks; reporting status updates periodically is important.

  • Implement systems! Ideal candidate loves being efficient and always upgrades or cleans systems

  • Personal errands and personal research (mostly remote)-- this may include: purchasing products, researching doctors and health procedures, researching hiring/business related questions.

  • Candidate’s responsibility is to follow directions, but also anticipate needs and complete all tasks necessary to streamline the Founder’s life so that they can focus on their craft

  • Proactively research ideas and inspiration that feed into larger projects such as new products, sourcing things for content creation, etc.

  • Organize events, travel, and accommodations; creating corresponding itineraries

  • Will work closely with the Project Manager to make sure all tasks are done efficiently and are meeting deadlines

  • Potential to be involved in creative/social media research and finding inspiration.

  • Additional tasks may arise as needed to further streamline the Founder's day to day

Qualifications:

  • Minimum of 2+ years of relevant experience

  • Must be detail-oriented, communicate well, and prioritize tasks while allowing time for the employer to maintain a creative workflow

  • By nature be very flexible, hands-on, and capable of multitasking in order to make things happen.

  • Resourcefulness is a must. Ideal candidate is able to troubleshoot and problem-solve using creative ways to overcome any hurdles, especially when employer isn’t available.

  • Must have strong written, verbal, and interpersonal skills with the ability to interface with other staff and high-profile external contacts

  • Must be incredibly tech-savvy and love learning how to use new tools. Proficiency in the following digital tools are required:

      • Gmail

      • Google Calendar

      • Spreadsheet (eg, Pivot Tables, vlookup)

      • Quickbooks

      • Slack

      • Notion

      • Harvest (bonus)

      • Gusto (bonus)

Position Details:

  • 10-20 hours a week with room to grow if it’s the right fit; benefits kick in at 30 hours/week. 

  • $20-$25 DOE

  • General work hours are Monday through Friday 9AM – 6PM PT but very flexible. 

  • Fully Remote; The position is based in Los Angeles but candidate can live elsewhere.

  • Candidate must be assertive and have prior experience as an assistant.

  • Discretion, trustworthiness & confidentiality is a must.

    • Candidates will be required to sign a non-disclosure agreement and undergo a background check.

    • MUST also have an excellent background and excellent references supporting the abilities to do this job well. 

Jorge Del Pinal